Every business with staff shirts has the same story. A big order when the location opened. Then eighteen months of "we're out of mediums," a new hire in the manager's spare XXL, and a faded batch that doesn't match the sign anymore. It isn't a buying problem; it's a scheduling problem. Here's how the quarterly restock fixes it, and why it costs less attention than the way you're doing it now.
Why uniforms run out
Turnover. A restaurant, a car wash, a coffee shop or an HVAC crew replaces a meaningful share of its staff every year — and the replacements don't arrive on the anniversary of the last order. So the order that fit the roster in March is wrong by June. The instinct is to over-buy ("get extra mediums") and the result is a shelf of leftovers in the sizes nobody hired.
The restock in one paragraph
You approve the kit once — garment, color, logo placement, sizes. We hold the artwork and the spec, not inventory. Before each quarter, a reminder lands; you reply with counts by size and location, or a company store collects them from your managers. We print, sort by location, deliver, and send one invoice. Fast-turnover locations restock every quarter; slow ones skip one. That's the whole program. Read the details on the Quarterly Restock Program page.
What it replaces
- The annual over-order. Four small runs that match the roster instead of one big run that guesses at it.
- The "project." No re-sending the logo, re-approving the mockup, re-explaining the placement. It's on file.
- The manager's back-office sorting. Each location's box arrives labeled with that location's sizes.
- The corporate catalog wait. Decorated in Delaware, Ohio; delivered or picked up locally.
A twelve-person shop, worked through
A plumbing company with eight techs and four office staff hires two techs in the spring and one in the fall. Old way: one order in January sized for twelve, plus a guessed handful of extras; by October the new hires are in whatever's left. Restock way: January run for twelve; April reminder — "two new techs, L and XL, three tees and a hoodie each"; July — nothing needed, skip; October — one tech, plus the estimators want quarter-zips for the season. Four touches, each a one-line reply, every person in a shirt that fits.
Who it's for, honestly
It fits any business that hires during the year and puts staff in front of customers: restaurants and cafés, franchise locations, trades, dental and medical offices, car washes, fitness studios, dealerships. It doesn't fit a business that buys once for an event — that's a normal order, and we're happy to do that too.
What we ask of you
- Logo files and any brand or franchisor garment rules — one email.
- Headcount by location, roughly.
- A reply to the quarterly reminder, or a company-store link shared with your managers.
Every program is quoted for your headcount and garments; the first run starts with a deposit that covers artwork and setup, and restocks are invoiced per quarter. Set up a quarterly restock →